ARMHS software

ARMHS software that enforces Chapter 245I at the point of writing.

The assessment chain, the treatment plan, the progress note, the co-signature, and the H2017 claim, each checked against the statute before the next step can happen.

Request a demoSee pricing
  • Basic living and social skills
  • Community intervention
  • Medication education
  • Transition to community living

Adult Rehabilitative Mental Health Services live or die on documentation. A DHS reviewer pulls claim lines, reads the note behind each one, and checks the diagnostic assessment, functional assessment, level of care, and treatment plan that justify it. A missing stop time, an unapproved plan, or a note with no ITP goal is a recoupment.

Trustora's ARMHS module is its deepest. It was built with people who have run ARMHS programs, and it turns § 245I.08 and § 245I.10 into required fields, deadlines, and approvals rather than a policy binder.

Built on the rules

What ARMHS software has to enforce in Minnesota

The requirement, where it comes from, and how Trustora handles it. The guides further down explain each rule in detail.

RequirementSourceIn Trustora
Functional assessment with a narrative in each of the ten domains, updated at least every 365 daysMinn. Stat. § 245I.10, subd. 9FA form carries all ten domains with required narratives and an update reminder
Individual treatment plan reviewed at least every 180 days with client approvalMinn. Stat. § 245I.10, subd. 8Plan reviews are tracked to 180 days; approval and disagreement reasons are recorded on the plan
Supervisor approval of assessments and plans within ten business daysMinn. Stat. § 245I.08, subd. 3Approval queue with the ten-business-day clock and alerts
Progress note with type, date, times, location, goals, interventions, response, plan, and credentialsMinn. Stat. § 245I.08, subd. 4Note cannot be filed with a required element empty; units are calculated from clock times
MHRW notes reviewed and co-signed; supervision and observation documentedMinn. Stat. § 256B.0623 and § 245I.06Notes route to the treatment supervisor for a dated co-signature; supervision logs are kept in the same record
Authorization above 300 hours per calendar year; 4 hours per week and 18 per month from January 1, 2027DHS ARMHS manual; Laws 2026, ch. 121Authorization tracking shows hours against both the current threshold and the 2027 limits

What is included

ARMHS software features

Assessment chain enforcement

A treatment plan cannot be finalized without a current diagnostic assessment, a ten-domain functional assessment, and a level of care determination.

§ 245I.08 progress notes

Service type, clock times, location, ITP goal, intervention, response, plan, and credentials as required fields, with units calculated from the times.

Co-signature and supervision

MHRW notes route for co-signature; supervision meetings and observations are logged against the required frequency.

H2017 claims with a pre-claim gate

Eligibility, assessment and plan dates, approvals, overlapping times, and authorization hours are checked before an 837P line is built.

Compliance score and gap-day alerts

Per-client readiness and alerts before a plan, assessment, or approval deadline passes.

One-click audit binder

The client record, supervision log, and staff qualifications for any date range, assembled for a DHS review or recertification.

How it works

From authorization to paid claim on one record

  1. 01

    Assess

    Diagnostic assessment, functional assessment, and level of care with supervisor approval inside ten business days.

  2. 02

    Plan

    ITP goals tied to assessed domains, client approval recorded, 180-day review scheduled.

  3. 03

    Document

    Each contact gets a § 245I.08 note linked to a goal, co-signed when the writer is an MHRW.

  4. 04

    Bill

    Notes pass the gate and become H2017 claims; remittances post back to the note.

FAQ

ARMHS software: common questions

What makes ARMHS software different from a general behavioral health EHR?
A general EHR stores whatever is typed. ARMHS software enforces the Minnesota rules: the ten functional assessment domains under § 245I.10, the 180-day treatment plan review, the ten-business-day supervisor approval, the § 245I.08 progress note elements, and MHRW co-signatures. Trustora refuses to file a note or plan that would fail a DHS review.
Does Trustora bill H2017?
Yes. H2017 claims in 15-minute units are generated from the progress note's clock times, with modifiers derived from the writer's credential and a pre-claim gate that checks eligibility, assessment and plan dates, approvals, and authorization hours before the 837P is built.
Is Trustora ready for the 2027 ARMHS changes?
Yes. Laws of Minnesota 2026, chapter 121 limits ARMHS to four hours per week and 18 hours per month per recipient from January 1, 2027, with prior authorization above 200 hours per year. Trustora's authorization tracking shows hours against both the current 300-hour threshold and the 2027 limits.
Can Trustora support ARMHS and other programs together?
Yes. Many ARMHS providers also run 245D, PCA/CFSS, or EIDBI services. Trustora keeps one client record and one staff file across all of them, so a client who moves between programs and a staff person who works in two do not need duplicate entries.
Is new ARMHS enrollment open?
As of September 2026, no. DHS froze new ARMHS enrollment on January 27, 2026 and extended the pause through January 27, 2027. Existing certified providers continue to serve clients and must complete recertification and revalidation when asked.

Guides

The rules behind ARMHS, explained

All ARMHS guides →

Also for Minnesota agencies

Request a demo

See Trustora run on your agency's real workflows.

A 30-minute walkthrough on your programs, your codes, and your DHS rules — and a straight answer on whether Trustora fits your agency.

Request a demoSee pricing

One flat platform fee · unlimited users · no per-seat fees · no percentage of collections